Wholesale Order to Invoice Reporting: unified reporting for fashion finance

Technology Reply delivered a single, reliable data source to govern the entire Order to Invoice cycle of a well-known international fashion wholesale brand: from invoicing to order book monitoring, with financial and operational KPIs available to the Finance team. The project redesigned reporting and data architecture, enabling flexible and scalable analysis in a fast-evolving fashion context.

The challenge

The client needed to consolidate wholesale reporting — invoicing and order book — overcoming a series of structural issues that limited the operational and decision-making effectiveness of the Finance function:

Data source fragmentation — slow and costly reconciliations between invoices, credit notes and orders.
Poor traceability of the order lifecycle, particularly in distinguishing between active, frozen and cancelled status.
Inflexible analysis tools, not tailored to the specific needs of Finance.
Non-scalable architecture, inadequate to support the evolution of analysis and volume growth in a dynamic, constantly changing fashion business.

The entire data infrastructure needed to be rethought to provide consistent coverage of the Order to Invoice cycle.

The Solution

Technology Reply designed a solid, scalable architecture built around a unified Wholesale dataset fed by core operational systems through automated data ingestion processes. The data flows through distinct layers — staging, enrichment, transformation — up to a semantic layer exposed by a analytics dashboard dedicated to the Finance function. The scope of analysis covers the entire Order to Invoice cycle and all wholesale orders.

Ingestion and staging

Data enrichment and transformation

Multi-step attribution logic for the precise reconstruction of invoices and credit notes.
Full history of wholesale orders — active, frozen, cancelled — with management of recursive relationships and heuristic matching based on business rules.
Status traceability across the entire lifecycle: active orders (confirmed and being fulfilled), frozen orders (temporarily on hold pending confirmation or review), cancelled orders (retained in history and classified).

Dimensional model

Reporting front-end

The benefits for business

The solution introduced concrete benefits for the people who work on invoices and orders every day:

Unified visibility — the Finance team reads invoices, credit notes and the order book in a single dashboard, fed by a centralized dataset, without stitching data together from different sources.
Faster reconciliation — invoices, credit notes and orders are reconciled from a single dataset, reducing manual control activities.
Wholesale order traceability — every order is tracked across the three lifecycle statuses (active, frozen, cancelled), and anyone analyzing the order book can see at a glance which one applies.
Flexible, multidimensional analysis — MTD (Month to Date) and YTD (Year to Date) time-based analysis and comparisons, with drill-down capabilities across key business dimensions.
Mobile access — users can check KPIs on mobile devices and export data for day-to-day operations.
Scalable, extensible architecture — new analysis needs and volume growth are handled by extending the existing architecture.

Contact us

Technology Reply has turned Wholesale reporting into a business governance tool, giving the Finance team back time, control and the ability to decide on reliable data.

Are you interested in discovering how data, innovative technologies, and Artificial Intelligence can support your projects? Contact us to explore opportunities together and identify the solution that best fits your needs.