The simple, fast and intuitive filing of documents is the basis for establishing electronic archiving and corresponding processing systems in a company. With the Macros eArchive Printer, Macros Reply offers efficient, electronic filing of documents from almost every program. In brief: you can archive electronically from any program that can also print. The Macros eArchive Printer is opened in the print dialog in the corresponding program. The image files that are generated are sent to the Macros eDMS, to Macros eWorkplace or to an archive/storage system and the indexing interface opens. The Macros eArchive Printer is therefore the ideal instrument for document filing in companies that do not require in-depth integration into MS Office or other programs.
The Macros eArchive Printer can be installed at a single work station or throughout the company or department using software distribution. The user starts the filing in the print menu for the corresponding program. The subsequent filing dialog is based on the existing filing patterns in the department or the company. The staff can add keywords for filing the document with the normal indexing interface.The Macros eArchive Printer receives the page output from the Microsoft printer driver as a bitmap. This is then converted into the desired image format (tif, jpg, bmp, png) and/or packed into the desired container (multipage tiff, pdf, zip). The view that appears when the file is printed on paper is also shown by the image file. The Macros eArchive printer offers two additional advantages for electronic archiving: the files are all stored in a unified format and no longer need to be rendered before filing. Since these are image files they fulfill the requirements of the PDF/A specification and, therefore, legal requirements for long-term archiving.
Incidentally: for more extensive work with the filed contents, such as Office documents, Macros offers the adapter series Macros eXtensions for e-mail and office systems. Here, documents can be filed directly from the applications but also called up again from the end system.